3320

Business and Non-Instructional Operations

Purchasing Procedures

Procurement of goods and services is a major Board of Education responsibility. The duties of purchasing for the Board of Education shall be directed by the Superintendent of Schools through the Business Manager who shall conduct all purchase transactions for the district in accordance with the approved annual budget spending plan.

The Superintendent of Schools shall develop regulations and procedures for the purchasing program of the school system, including ordering, verifying receipt of orders, distribution of materials received, payment of bills, and quote or bid specifications when required.  Every transaction involving the transfer of property or services shall be by required purchase order.  Purchase orders and other purchase obligations shall be signed by the Superintendent or designee.

The purchase system shall be followed as established with exception to be made only upon the approval of the Superintendent, and purchases or contracts made outside of the approved purchasing system shall not be the responsibility of the Board of Education.  The Superintendent and other staff shall:

A.  Buy the appropriate product for the purpose required.

B.  Buy the appropriate amount of the product.

C.  Pay the appropriate price.

The Business Manager shall be familiar with and perform all purchasing activities within the limitations prescribed by law, legal opinions, recommended auditor procedures, and in accordance with Board of Education policies.

Legal Reference:   Connecticut General Statutes

10-51 Fiscal year.  Budget.  Payments by member towns; adjustments to payments. Investment of funds.  Temporary borrowing.  Reserve fund.

10-222 Appropriations and budget.  Financial information system.

10-259 Fiscal and school year defined.

Policy adopted:  6/12/06