DBS CODE:  5145.15

Students

Directory Information

Directory information or class lists of student names, addresses, and telephone listings shall not be distributed without the consent of the parent or legal guardian of the student or by the student who has attained majority status.

"Directory information" means one or more of the following items: student's name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, photograph, grade level, enrollment status, dates of attendance, electronic mail address, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent educational agency or institution attended.

A student's Social Security Number or student ID number is prohibited from designation as directory information.  However, student ID numbers, user ID, or other electronic personal identifiers used by a student to access or communicate in electronic systems may be disclosed only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticates the user's identity such as a personal identification number (PIN), password or other factor known or possessed only by the authorized user.

ESSA (Every Student Succeeds Act) requires the release of the student's name, address and telephone listing unless, after giving appropriate notice to parents/guardians and students eighteen years of age or older, of their right to opt-out and to require, after such opt-out, written permission to release the information.

Public Notice

The District will give annual public notice to parents/guardians of students in attendance and students eighteen years of age or emancipated.  The notice shall identify the types of information considered to be directory information, the District's option to release such information and the requirement that the District must, by law, release secondary students' names, addresses and telephone numbers to military recruiters and/or institutions of higher education, unless parents/guardians or eligible students request the District withhold this information and such release would require their written permission.  Such notice will be given prior to the release of directory information.

Any person or organization denied the rights accorded under this policy shall have the right to request a review of the decision by the Board of Education by filing a written request with the Superintendent of Schools.

Legal Reference:  Connecticut General Statutes

1-210 (11) Access to public records. Exempt records.

10-221b Boards of education to establish written uniform policy re treatment of recruiters.

Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Act, as amended, added by section 513 of P.L. 93 568, codified at 20 U.S.C. 1232g and Final Rule 34 CFR Part 99, December 9, 2008 and December 2, 2011)

P.L. 106-398, 2000 H.R. 4205: The National Defense Authorization Act for Fiscal Year 2001.

P.L. 114-95 "The Every Student Succeeds Act" Section 8025

Adopted:  January 27, 2003
Revised:  January 9, 2017
Revised: November 27, 2023

   ADMIN. REG:  5145.15

STUDENTS:

Directory Information:

NOTIFICATION TO PARENTS

Release of Certain Information

Under the "No Child Left Behind Act"

_____________________

Date

Dear Parent/Guardian:

Pursuant to the federal "No Child Left Behind Act", P.L. 107-110 (Title IX, Sec. 9528), the Somers Public Schools must disclose to military recruiters and institutions of higher learning, upon request, the names, addresses, and telephone numbers of high school students.

The district must also notify parents/guardians of their right and the right of their child to request that the district not release such information without prior written consent.

Parents/guardians wishing to exercise their option to withhold their consent to the release of the above information to mlitary recruiters and institutions of higher learning must sign this form below and return it to the building principal by ____________________.

              (date)

________________________________________________________________________________

Reservation of Consent for the Release of Certain Student

Information under the "No Child Left Behind Act"

Please do not release the name, address, and telephone number of ____________________________

                                                                                                              Name of Student

to military recruiters and institutions of higher learning.

_________________________   ________________________   ___________________

Print Name of Student                   School                                          Grade

_________________________   _________________________

Parent/Guardian Signature              Date

Adopted:  January 27, 2003